VIA University College (UK)

GroupFolders on the Q-drive


This guide is intended for teachers and students who want to create Group Folders on one of VIA's file servers, in which it is possible to save data and share it with fellow students in small groups. This guide will cover how you create, manage and use Group Folders.

To have access to your Group Folders, you must be connected to VIAs Wi-Fi at one of VIA's addresses or be logged on to the VPN. Learn more about accessing VPN in the section: Access to Group Folders outside VIA's addresses via VPN.

Which students have access to Q-drive?

The following groups of student have access to the Q-drive:

  • Students at Campus Horsens
  • Students in the Constructing Architect program in Aarhus and Holstebro
  • Students in the Design programs in VIA

Create Group Folder/Project Folder in SharePoint

Students who want to create a Group Folder/Project Folder must enter the correct website according to the Campus they are affiliated with.

How to create a net Group Folder

  1. Click the tab Create New Project Folder
  2. Enter the desired name for the folder in the box next to the folder name.

After approximately 5 minutes the folder will be visible and you will be able to add members to your Group Folder / Project folder.

NB! When you create a Group Folder/Project Folder, you must be aware of the following:

  • The name of the folder must be unique.
  • If the desired folder name already has been used, then your folder will not be created and you will not receive an error message about it!
  • It is not possible to use the letters: Æ, Ø, Å!
  • It is not possible to delete or rename a folder!
  • A maximum of 10 Gb of data can be stored in each Group Folder.

Add members to Group Folders

You can add members to your folders by:

  1. Choosing the tab Project Folders you have access to
  2. Choose Add Members next to the folder you want to add members to.
  3. To add a member/a fellow student to your Group Folder/Project Folder simply enter the VIA ID
  4. Choose Add.

Open Group Folders/Project Folders from the desktop on your computer

To open the Group Folders / Project folders which you have access to from your own computer, it is an advantage to create at desktop short cut on your computer desktop. (The example is based on a Windows computer)

  1. Right-click on the desktop select New
  2. Select Shortcut
  1. Type
    • \\uv-fil01\Horsens (Campus Horsens)
    • \\uv-fil01\Holstebro (Campus Holstebro)
    • \\uv-fil01\Herning (Campus Herning)
    • \\uv-fil01\AarhusC (Campus Aarhus C)
  2. Choose Next
  1. Enter a name for the shortcut
  2. Choose Finish

Now you have a desktop shortcut to your Group Folder

Access to Group Folders outside VIA's addresses via VPN

If you are not at a VIA address or are not on a VIA Wi-Fi network, you can still gain access to the Group Folders. However, this requires that you are connected to VPN. You can find more information about VPN at VIA in this guide: VPN - Virtual Private Network

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